Quick Answer: How Does A Retention Policy Work?

How does default MRM policy work?

Exchange Setup creates a retention policy called Default MRM Policy.

This policy has a default policy tag (DPT) assigned that moves items to the archive mailbox after two years.

The policy also includes a number of personal tags that users can apply to folders or mailbox items to automatically move or delete messages..

What does retention mean?

1 : the act of continuing to possess, control, or hold moisture retention. 2 : the power or ability to keep or hold something memory retention. retention. noun. re·​ten·​tion | \ ri-ˈten-chən \

How long does it take for retention policy to take effect?

After you apply the new retention policy to mailboxes in Step 4, it can take up to 7 days in Exchange Online for the new retention settings to be applied to the mailboxes. This is because a process called the Managed Folder Assistant processes mailboxes once every 7 days.

How do you do a retention policy?

Use the Exchange admin center to apply a retention policy to a single mailbox. Go to Recipients > Mailboxes. In User Mailbox, click Mailbox features. In the Retention policy list, select the policy you want to apply to the mailbox, and then click Save.

What is retention policy?

Records retention policies are used to provide employees with the information and procedures needed to preserve records for specific periods of time. The policy provides rules that are used to identify which documents need to be kept and for how long.

How often do retention policies run?

every 7 daysRetention Policies are processed by a scheduled task that runs every 7 days. This means emails could be kept up to 7 days past the expiration period.

How retention age is calculated?

The retention age of mailbox items is calculated from the date of delivery or in the case of items like drafts that aren’t delivered but created by the user, the date an item was created.

How do I use retention policy in Outlook?

In the folder pane, right-click the message or folder for which you want to apply a policy and select Assign policy. Select the archive or retention policy you want to assign to the message or folder.

What is mailbox retention policy?

Users can’t change DPTs applied to a mailbox. Retention policy tag (RPT) Automatically to a default folder. Default folders are folders created automatically in all mailboxes, for example: Inbox, Deleted Items, and Sent Items.

How do I see retention policy in Outlook?

In the Navigation Pane, click to highlight the mail folder that needs to be changed.On the Folder tab click Policy.From the Folder Policy list, set your desired retention policy then click OK.